To learn about the power of scanning, Thinfen suggests tax preparers organizing for the current season consider the following digital imaging solutions: “Scanning receipts and documents is a critical discipline to eliminate data errors, ensure proper back-up to maximize your return as well as eliminate risks when filing taxes.” “For some, whether filing individual or business returns, handling it in-house or externally with an accounting firm, the amount of paperwork to review can be overwhelming and time-consuming,” said Walt Thinfen, Visioneer president and CEO, which makes and markets Xerox DocuMate Scanners. Once tax documents are digitized, they become storable and searchable, allowing for easy record retention and retrieval in case of audits or year-over-year comparative analysis.One of the primary benefits of scanning is transferring the organizational step, which has traditionally been performed by preparers, to administrative personnel, cutting down time spent per return by up to 30 minutes. In the tax preparation business, increasing efficiency is at the core of successful and profitable accounting firms.This also adds a layer of protection to sensitive documents.
Highly affordable and practical technology now is available to assist consumers, accountants and tax preparers with this onerous task. Tax season is upon us and for many filers, the biggest obstacle to filling out their 1040 or corporate tax forms is getting their paperwork organized.